Privacy Policy

Effective Date: August 9, 2026  |  Last Updated: August 9, 2026

At MegaMind Technosoft ("we", "our", "us"), we value your privacy and are committed to protecting your personal information. This Privacy Policy explains what information we collect when you use our website (attendancesolution.in), our software products, and related services (together, the "Services"), how we use and share that information, and the choices you have. By accessing our website or using our Services, you agree to the practices described in this policy.

1. Information We Collect

We collect information in three main ways:

  • Information you provide directly: when you create an account, request a demo, contact our sales or support team, subscribe to our blog, apply for employment, or enter into a service agreement. This includes your name, company name, designation, email address, phone number, location, and payment/billing details where applicable.
  • Information collected automatically: we use cookies, log files, and similar technologies to collect device information, IP address, browser type, pages visited, referring URLs, and time spent on the site. This helps us improve performance, security, and user experience.
  • Workforce data (on behalf of clients): when a client deploys our HRMS, payroll, attendance or employee self-service software, we process employee personal data (such as attendance records, leave history, and payroll information) as a data processor on behalf of that client, strictly in accordance with their instructions and under their responsibility.

We do not sell your personal information or employee data.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To provide, operate, maintain and improve our products and Services, including software implementation, training, and after-sales support.
  • To respond to enquiries, demo requests, and customer support requests.
  • To process orders, invoices, and renewals, and to communicate contractual or billing notices.
  • To send transactional emails, product updates and security alerts.
  • To personalize and measure the efficiency of our website and marketing communications.
  • To detect, prevent and address technical issues, fraud, abuse, and security incidents.
  • To comply with applicable legal and regulatory obligations.
  • To evaluate prospective job candidates and business partners.

With your consent or where permitted by law, we may also send you promotional content about new features and offers. You may opt out at any time by using the unsubscribe link in our emails or by contacting us.

3. Legal Basis for Processing (GDPR)

Where the EU or UK General Data Protection Regulation (GDPR) applies, we process personal data on one of these legal bases:

  • Contract: processing necessary to perform our services or provide software you have agreed to.
  • Legitimate interests: to improve our products, protect security, and run our business, where your interests and rights do not override.
  • Consent: where you have given us explicit permission, for example for marketing.
  • Legal obligation: where we must process data to comply with the law.

4. Cookies and similar technologies

We use cookies and similar technologies to keep our website working, remember preferences, and analyze traffic. For full details on what cookies we set and how to control them, please read our Cookie Policy. You can block or delete cookies through your browser settings; however, some features of the site may then not work correctly.

5. Information Sharing and Disclosure

We do not sell, trade or rent your personal information. We may share it only in the following circumstances:

  • Service providers: with trusted third-party vendors who help us run our business (for example, cloud hosting, payment gateways, analytics, email and intercom support tools). These parties are bound by contracts to protect the data and use it only for the purposes we specify.
  • Corporate reorganization: if we merge, acquire, sell or restructure the business, personal data may be transferred as part of that transaction, subject to appropriate confidentiality protections.
  • Legal compliance: when required by law, regulation, court order or government request, or when necessary to protect our rights, our clients' safety, or the safety of others.
  • Client-given authorization: with your explicit consent.

Where employee data is involved under a client contract, the client remains the data controller and we act only as a data processor.

6. Data Security

We take data security seriously and implement appropriate technical and organisational measures to protect your information, including encryption in transit (TLS/HTTPS), role-based access controls, firewalls, and secure data centers in India. While no method of transmission or storage is 100% secure, we continually review our security controls and comply with applicable data security norms and Indian Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules and internet PC data use.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this policy, to comply with legal retention obligations (for example, keeping accounting records), to resolve disputes, and to enforce our agreements. When data is no longer needed, we delete or anonymise it securely. For employee data collected through client contracts, retention duration is governed by the terms agreed with the client.

8. Data Subject Rights

Subject to applicable law, you may exercise the following rights in relation to your personal data:

  • Access: request a copy of the personal data we hold about you.
  • Rectification: correct incomplete or inaccurate data.
  • Erasure: request deletion of your data where permissible.
  • Restriction: request limits on how we process your data.
  • Objection: object to processing based on legitimate interests or direct marketing.
  • Data portability: receive your data in a structured, machine-readable format.
  • Withdraw consent: where processing is based on consent, you may withdraw it at any time.

To exercise these rights, email us at sales@megamindindia.in. We will respond within a reasonable period (typically within 30 days), unless a longer period is required by law.

9. International Transfers

We are based in India and primarily store data in India. If we transfer personal data outside India (for example, to our cloud service providers), we will rely on appropriate safeguards such as standard contractual clauses or other mechanisms recognized under applicable law to ensure your data keeps the protection described in this policy.

10. Security of Children's Information

Our Services are not intended for children under the age of 16, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us and we will take steps to delete it.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new policy on this page with an updated "Last Updated" date, and where appropriate by a prominent notice on our website. Your continued use of the Services after changes take effect constitutes your acceptance of the revised policy.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at: